FUND RAISING POLICY
in order to ensure control over fund raising and its recording and reporting please follow
and implement the rules and control procedure as per Head Office Instructions and
guidelines to bring transparency and accountability in funds management and fund-raising
activities.

1.   Fund Account Management:
a.    All chapters must have fund account management team of four to five members, i.e.,
Chapter’s Secretary Finance and three to four other members as joint signatories. Accounts
are to be operated by Secretary Finance plus any one person from other team members, as
authorized by respective chapter’s executive committee to operate bank accounts. All
members must have good repute and approved by HO.

b.    No single signature account operation is allowed. This team will also be responsible
for all matters pertaining to accounts operation plus internal audit controls and accounting
reports/ returns. The management team will be responsible for all issues jointly in matters
relating to finance and accounts. The Central Secretary Finance in Head Office must be
informed with updated position of collections and transfers / occurring of any activity related
to accounts

c.    All chapters shall adhere to the privacy laws and no financial and non-financial
information shall be shared with any individual, unless required by law, without the prior
approval of Central Finance department.

d.    All chapters shall submit the following information to Central Finance Department:

i.    Audited annual accounts that are submitted to respective concerned revenue
authorities.
ii.    Names and particulars of members and fee received
iii.   List of donors with amount received and nature of donation whether specific or
general purpose.
iv.    List of members and donors with complete details along with each money transferred
to head office account.
v.    Names of fund management team and bank signatories with complete details.
vi.    Detail of administrative and fund-raising expenses.

2.   Fund Raising Team:
a.    All Chapters must have Fund raising teams independent of Fund Management Team.
Keeping in view the geographical spread of the respective areas the teams can have area
wise representations. In consultation with the Central Fund-Raising Committee, only
designated people from the team must take the responsibility to raise funds for PKLP
(Pak Kashmir Labour Party).

b.    No free for all fund collection is allowed. The team head, must have innovative
ways/methods for meeting fund collection targets as assigned by the local chapter.

c.    Fund raising is an ongoing requirement and should not be restricted to Chairman’s
visits or specific event.

d.    Amounts should be paid only into the defined PKLP (Pak Kashmir Labour Party)
accounts, and all payments received must be properly accounted for and proper receipts
and acknowledgement shall be issued. A reconciliation must be prepared of the amount
received and deposited in designated bank account.

3.   Fund account control Procedures:
a.    At the end of each financial year there must be an audit for sake of transparency.

b.    Funds shall only be deposited in the recognized bank account of the respective
chapter and only one bank account shall be maintained.

c.    In areas where local laws do not permit opening party account, all
payments/collection have to be remitted directly into the official PKLP (Pak Kashmir Labour
Party) Central account.

d.    Central Finance Department shall issue receipt and acknowledgement signed by
Secretary Finance and CFO of the party for funds received from chapters. In case of any
additional information please contact Central Office for guidance.

e.    Central Finance department will not take any responsibility of collections /
remittances to any Office/Person etc. other than the officially notified central accounts. All
Recognized Accounts in other Chapters will be responsible for all controls, receipts and
acknowledgements of all forms of contributions including transparent handling/audit of their
respective accounts…

f.    No Fund Collection appeal should be entertained if not routed/endorsed by Central
Fund-Raising committee/Central Finance Department.

g.    No direct remittances should be made to any Person/Office/Chapter, except the
central OFFICIAL PAK KSHMIR LABOUR PARTY ACCOUNT.

h.    Chapter Bank account must be in the name of registered entity i.e., PKLP Chapter and
all record shall be considered as property of KLP Central Head office Mirpur.

i.    All collections will be directly remitted into Pak Kashmir Labour Party Central
account without exceptions except permissible expenses in fund raising activities and
minimum retention of Balances in consultation with Central Secretary Finance

4.   Recognition by and Central Finance Office and OIA
a. All Chapters must be recognized by All Chapters must be recognized in line with
detail given in PKLP Constitution including by-laws made by OIA

b.    All Chapters must meet the requirement of minimum numbers of members as
notified by OIA and PKLP Constitution

c.    Every PKLP chapter must be registered with local authorities as non-profit entity/or
other form as per applicable laws of the land.

d.    Fund management team must be approved by Central Secretary Finance.

5.    Respect of Local Laws:
All Fund handling teams should be answerable to respective chapter’s executive committees
and all functions have to be carried out by adopting proper institutional methodology.
Chapter managers are required to respect of laws of respective country and follow rules and
procedures made by their committee and Laws applicable in that country.

6.    Compliance with ECP laws on Political Finance:
All chapters are required to please comply with ECP laws on foreign donations and political
finance. “Foreign aided political party” means a political party which-
(i).    Has been formed or organized at the instance of any government political party of
foreign country; or
(ii).    Is affiliated to or associated with any government political party of foreign country; or
(iii).    receive any aid, financial or otherwise, from any government or political party of
foreign country, or any portion of funds from foreign nationals.

7.    Membership fee and contributions:
(1).    A member of a political party shall be required to pay a membership fee as provided
in the party’s constitution and may, in addition, make voluntary contributions towards the
party’s funds.
(2).    The contribution made by members or supporters of any party shall be duly recorded
by the political parties.
(3).    Any contribution made, directly or indirectly, by any foreign government,
multinational or domestically incorporated public or private company, firm, trade or
professional association shall be prohibited and the parties may accept contributions and
donations only from individuals.
(4).    Any contribution or donation which is prohibited under this Order shall be
confiscated in favour of the State in the manner as may be prescribed.

8.   Explanation:
For the purpose of this section, a “contribution or donation” includes a contribution or
donation made in cash, kind, stocks, hospitality, accommodation, transport, fuel and
provision of other such facilities. All above is to be implemented urgently. Any further policy
changes will be notified as and when required.